Who this page is for
Insurance for Virginia heating, air-conditioning, refrigeration and mechanical contractors. Ford Agency works with one-person artisan businesses, established contracting companies and operations that need a more specialized market review.
Typical operations
- HVAC service, maintenance and replacement
- Ductwork and equipment installation
- Residential and commercial mechanical work
- Refrigeration or controls when specifically disclosed
Important differences within this trade
Two contractors using the same trade label can present very different exposures. Helpful distinctions include:
- Residential, commercial and industrial occupancies
- Refrigeration and refrigerant handling
- Roof access, cranes and heavy equipment
- Design, controls or energy-performance responsibility
Refrigerants, roof work, expensive customer equipment and system design can add meaningful exposures. Tell us about equipment sizes, end users and any work outside ordinary HVAC service.
Coverage conversations to have
General liability and completed work
General liability may respond to certain third-party bodily-injury or property-damage claims, subject to the policy. It should not be treated as a warranty for faulty workmanship, and coverage for completed operations, subcontractor-caused loss, property in your care, pollution or professional mistakes depends on policy wording and endorsements.
Vehicles, trailers, tools and equipment
Work trucks, vans and trailers generally call for a commercial-auto discussion. Tools and mobile equipment may need inland marine or contractors-equipment coverage; leaving property in a vehicle does not mean the auto policy covers it. Review where property travels, how it is stored and the values at risk.
Employees and workers’ compensation
Employee duties, payroll by class, height, lifting, machinery and driving affect the workers’ compensation review. Virginia requirements depend on the facts, and subcontractor employees can affect the statutory count. Use the official Virginia Workers’ Compensation Commission guidance for current rules.
Professional, pollution and umbrella considerations
Design, consulting, programming or specification work may create a professional exposure. Chemicals, fuels, refrigerants, dust, runoff, mold, lead, asbestos or disturbance of contaminated material can make pollution liability important. An umbrella may add limits over scheduled underlying policies, but it does not simply fill every exclusion.
Subcontractors, certificates and written requirements
Keep written agreements and evidence of insurance from subcontractors. When a customer asks for additional insured, waiver of subrogation, primary-and-noncontributory wording or special limits, send the written requirement. A certificate is generally evidence of insurance and does not ordinarily amend a policy.
What to send Ford Agency
- A detailed description and percentage of each operation
- Annual sales, payroll and employee count
- Subcontracted cost, trades used and risk-transfer practices
- Vehicle, driver, trailer, tool and equipment information
- Current policies, recent loss runs and requested effective date
- Contracts, bid specs or certificate requirements when available